Clifford Chance Alumni Privacy Statement

Clifford Chance's commitment to your privacy

Clifford Chance is committed to respecting and protecting your privacy. We comply with the European Union General Data Protection Regulation (EU 2016/679) and the local laws applicable in the various countries in which we operate. In this notice, we will tell you in detail how we use, share and look after your personal information and explain your rights regarding your information when you use the Clifford Chance Alumni Zone.


Personal data that we collect

"Personal data" is any information that relates to you and that identifies you either directly from that information or indirectly, by reference to other information that we have access to. The personal data that we collect, and how we collect it, depends upon how you interact with us. Categories of personal data that we collect include:

• Contact details, such as your first and last name and your email address.

• Your employment history with Clifford chance, such as the dates when you worked at the firm, your job title, practice area, and office at your time of leaving.

• Marketing communication preferences and related information.


How we collect your personal data

We collect data about you from the following sources:

• When you enrolled in the alumni network.

• When you sign up to receive news services or register for one of our online services - we will ask you provide your contact and other relevant information, as well as your communication preferences.

• When you register to attend one of our events - we will ask you to provide your contact, guest and other relevant information including meal preferences.

• When you use our website or one of our online services - we collect information about your visit and how you interact with our website.

• If you visit one of our buildings - we may collect information that we need in order to identify you and complete necessary security checks. We may also collect your image on CCTV.


Data we collect automatically

When you visit one of our websites, we automatically collect, store and use technical information about your equipment and interaction with our website.

We will also receive information about you from Google Analytics, a web analytics service provided by Google, Inc. ("Google") whose servers are in the United States of America. Google Analytics uses cookies to help us analyse how users use our site.

Click here for more information about our use of cookies and how to disable them.


What do we use your personal information for?

We will only use your personal data fairly and where we have a lawful reason to do so.

We want you and your other alumni to get the most out of the network, however, it is up to you how much information you want to share about yourself. You are able to choose what other alumni can see about you via your profile.

To stay connected with you and to enable you to connect with us and your fellow alumni: The purpose of the Clifford Chance Alumni Zone is to help you to stay in touch with the firm and your fellow alumni. To enable you to get the most out of the network, we need to use some of your personal information, however it is important to us that you understand how we use this information.

View the ways that we use personal data, and which of the reasons we rely on to do so: 

Use of your personal data

Our lawful basis for the use of your personal data

To maintain contact with past employees and other alumni.

To promote networking and communication with and between Clifford Chance and its former employees.

Events: From time to time, we may contact you about events that we think you might be interested in attending.

Where you have consented and expressed a preference to receive such marketing communications.

If you do not wish to receive these communications you can let us know by adjusting your preferences on your profile page or by opting out here.

Marketing: From time to time, we may send you communications and/or information about us and our services which we think you may be interested in.

Where you have consented and expressed a preference to receive such marketing communications.

If you do not wish to receive these communications you can let us know by adjusting your preferences on your profile page or by opting out here.

Ensuring the accuracy of your information.

To comply with our legal and regulatory obligations.

You are always able to update the information that you provide us via your profile. From time to time, however, we may need to verify the accuracy of the information that you provide.

Website maintenance and trouble-shooting.

To deal with any enquiries and/or issues that you may be experiencing with the website.

To maintain security and manage access to our offices, systems and our websites

To comply with legal obligations, and because we have a legitimate interest in maintaining the security of our buildings, websites and networks.


Who has access to your personal information?

Information in your profile (such as contact details) will only be available by default to the Clifford Chance alumni team so that we can keep in touch with you. It will not be visible in the directory and searchable to other alumni unless you choose to make it visible. It may also be made available to registered alumni by other means – for example, when you are a part of the alumni network, your name will appear in our alumni directory on the site and will be searchable by other alumni and Clifford Chance users.

If you choose to provide us with your personal address, personal phone number or personal email address, these pieces of personal information will only be available to the dedicated professionals in our alumni team so that they can make contact with you and will not be available to other alumni unless you choose to make them available by adjusting your settings in your profile.

To edit your profile, including adjusting what can be seen by whom, click here.


Sharing and transferring your data

We treat your personal data with respect and do not share it with third parties except as described below.

• We may share personal data with our suppliers and service providers including event organisers.

• We may share personal information when necessary with law enforcement and regulatory authorities.

• We may also share your personal data when you have consented to us doing so.


We will only transfer your personal data outside of the European region under the following circumstances:

• Where the Transfer is to a country or other territory which has been assessed by the European Commission (or an equivalent UK body) as ensuring an adequate level of protection for personal data.

• With your consent; or

• On the basis that the transfer is compliant with the GDPR and other applicable laws.


How we protect your personal data

We protect your personal data and implement appropriate technical and organisational security measures to protect it against any unauthorised or unlawful processing and against any accidental loss, destruction, or damage

We have robust information security management systems in place to protect your personal data, having been one of the first global law firms to be certified to the ISO27001 security standard. ISO27001 is an international information security standard which is widely recognised as an indication of best practice in information security and information risk management.


Keeping your personal data

Your personal information will be retained for as long as necessary to enable your participation in the alumni network. We do not keep your personal data for any longer than necessary to fulfil the purpose for which we collected it, or to comply with any legal, regulatory or reporting obligations or to assert or defend against legal claims.

If you choose to leave the alumni network, your personal information will be deleted from the Alumni Zone. Please note that leaving the alumni network does not guarantee that we will not hold information about you elsewhere.


Your rights regarding your personal data

You have certain rights regarding how we use and keep your personal data. These are:

• You can require us, to update or correct any inaccurate personal data, or to complete any incomplete personal data, concerning you. If you do, we will take reasonable steps to check the accuracy of, and correct the information. Please let us know if any of your information changes so that we can keep it accurate and up to date.

• You can require us to stop processing your information for direct marketing purposes; if you withdraw your consent, we may not be able to provide certain products or services to you.

• You have the right to object to our use of your personal data more generally.

• You may also have the right, in certain circumstances to:

• Be provided with a copy of any personal data that we hold about you, with certain related information. There are exceptions to this right, for example where if providing you with the information would reveal personal data about another person.

• To require us, without undue delay, to delete your personal data.

• To "restrict" our use of your information, so that it can only continue subject to very tight restrictions; and

• To require personal data which you have provided to us and which are processed by using automated means, based on your consent or the performance of a contract with you, to be provided to you in machine readable format so that they can be "ported" to a replacement service provider. 

You can exercise the above rights, where applicable by contacting the alumni team. We will require you to provide satisfactory proof of your identity in order to ensure that your rights are respected and protected. This is to ensure that your personal data is disclosed only to you.


Complaining about our use of your personal data

We respect your rights and want you to be comfortable with our use of your personal data. If you have a complaint or concern about how we use your personal data, we would like to work with you to resolve it. You can report a concern or ask us a question by contacting the alumni team.

You also have the right to make a complaint to your local data protection authority using their website. If you are unsure as to who is your local data protection authority, please contact us.